Quick Guidance on Preparing for a Forensic Recreation for a Personal Property Claim

For Commercial losses, the business should appoint one primary contact for the contents list

submission. Please complete the Contact Information; name, phone, and email. The cost value will populate for you as you complete the form.

For Residential losses, the family should appoint one primary contact for the contents list submission. Please complete the Contact Information; name, phone, and email. The cost value will populate for you as you complete the form.

We recommend that you request each office/room occupant to provide you with a list of items in the space, with as much detail as recollection allows.

Example:

item 1 – wood desk, approx. 5 foot long, 2 drawers on each side and keyboard tray in the middle/ replaced with wood desk…
Floor: Please complete the Floor Level. This can be copied down for other items as well.
Room: Please specify which office/room/space the items are from.
Description: Describe the item in the following format

“What is the item”, “The Brand”, “The Model/Make”, “Material/Type”, “Dimensions”

Compile original purchase supporting documentation that shows what was purchased when it was purchased, and the cost of the items. Please label each invoice or supporting documentation with a number to correlate with the line item number.
Quantity relates to the number related to the claim and should be less than or equal to the quantity on the supporting documentation.
Compile repair documentation and label it as exhibits to correlate with the Excel spreadsheet as well.
Replacement information: This includes the item and description, quantity, and supporting documentation. Receipts, invoices, vouchers, purchase confirmations, or other supporting documentation that indicates what was purchased, when it was purchased and the cost of the item must be included in the submission.

Exhibits: Please label all supporting documentation in the upper right hand corner to correlate with the spreadsheet for original, repair and replacement of each item. Multiple items on one supporting document is fine, just refer to the item on each row that it applies. Example, row 5, 6 and 7 were all purchased together and are on the same invoice labeled Exhibit 5; type in 5 in each row. For replacement items, you can list the voucher number associated.
Before Submitting, please remember to:
- Verify each row is complete and has supporting documentation.
- Please upload the updated spreadsheet and exhibits to the Box.net site. If you cannot add supporting documents electronically please send a paper copy in numerical order to Remote Forensic Department, Digitory Solutions, Inc. 2118 Sawmill River Road Yorktown Heights NY 10598.
- Please keep a copy for your records.
- There is a glossary within the spreadsheet to explain the context of the information being asked for in the form for your reference.